Continuous Conversation By TalentSoft

TALENTSOFT, is a limited liability company with a share capital of 2,693,462 euros (€), registered at the Nanterre Trade and Companies Register under number 497 941 377, intra-Community VAT number FR87497941377, and registered office at 8, rue Heyrault CS 10157 92643 Boulogne Billancourt Cedex France

The company TALENTSOFT and its subsidiaries pay very close attention to guaranteeing respect for the rights and freedoms of users of the company’s application (hereinafter referred to as the "Application").

TALENTSOFT undertakes to ensure all legal and regulatory provisions applicable to the protection of personal data are respected, and particularly EU Regulation 2016/679, of 27 April 2016 on the protection of natural persons with regard to processing of personal data and on the free movement of such data (hereinafter referred to as the “GDPR”).

This Privacy Policy describes the categories of data that TALENTSOFT collects from you, the reasons for collecting them, the way in which TALENTSOFT uses these data, as well as the rights you are entitled to.

1. Your personal data

1.1 What is personal data?

As defined by the French National Data Protection Authority (CNIL), the Act, and the GDPR, personal data means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

1.2 CONTROLLER

The Company in which you are employed, and with which signed an agreement with the company Talentsoft for the use of this Application. For more information, please see our Terms of Use.

1.3 PROCESSOR

TALENTSOFT is the processor of your personal data, which means TALENTSOFT processes your personal data on behalf of the Company and according to its instructions.

TALENTSOFT may be contacted through the following means:

Postal address: TALENTSOFT, 8, rue Heyrault CS 10157 92643 Boulogne Billancourt Cedex France;
Email address: contact-ts@talentsoft.com.

Our Data Protection Officer can be contacted with the following email address: dpo@talentsoft.com.

If you have any questions or trouble while using Talentsoft in Microsoft Teams, please use this support email address microsoftteams-support@talentsoft.com

1.2 Categories of Data required by TALENTSOFT

On the Application, elements of personal data that TALENTSOFT shall request are your Access Codes.

1.3 Categories of Data you share with TALENTSOFT

On the Application you may also input by yourself personal data while using the Continuous Conversation features, the information available on your Microsoft Outlook calendar (hereinafter altogether referred to with your Access Codes as “Data”).

1.4 Common process conditions about your Data

All Data that must be provided in order to access a particular service are indicated by an asterisk. Communicating your Data is voluntary, but if you choose not to communicate the information indicated by an asterisk, you will be unable to benefit from the services in question, including information, communication, or recruiting requests.

Data shall be processed using computer technology and stored in databases located exclusively within the European Union.

By communicating your Data, you authorise TALENTSOFT to process these Data for the purposes and duration described in this document.

When you communicate your Data, you provide us with a guarantee that you have received the authorisations and consent required from the individuals concerned by these Data if the Data concerns people other than yourself and, if applicable, for the purposes described in this document.

Your Data are not subject to automated decision-making, including profiling.

Your IP address is immediately anonymised after use. Therefore, TALENTSOFT cannot, in any case, identify you through this means.

1.5 Recipient of your Data

TALENTSOFT may share your Data with other entities within the TALENTSOFT group, for the sole purposes provided in Article 1.6 of this Privacy Policy and under the strict conditions set out in this Privacy Policy.

TALENTSOFT may send your Data to its partner, the company MICROSOFT AZURE (Microsoft Azure North Europe - Dublin, Ireland ; Microsoft Azure West Europe - Amsterdam, Netherlands) and QUADRIA (PA6 : 10 rue Waldeck Rochet Building 520 93300 Aubervilliers France PAR5 : 11-13 Avenue Arts et Métiers, 93200 Saint-Denis), in order to host your data for the purposes listed in the article 1.5.

Besides the recipient listed in this article, your Data are not communicated nor transferred to any other third party.

All the recipients of your Data are required to respect data confidentiality and to process your data for the purposes listed in the article 1.5, under the direct control of TALENTSOFT.

However, TALENTSOFT may be obliged, under the Act and/or the GDPR, or under any other applicable legal provision, to communicate your Data following a court ruling, order, decree, or any other applicable legal provision and/or regulation.

1.6 Purpose for processing your Data

By communicating your Data, TALENTSOFT processes your Data for one or several of the following purposes:

1.6.1 Access

We will process your Data in order to provide you access to the Application and to its functionalities.

For this purpose, we shall process your Data for the duration of your connexion to the Application. After this date, your Data shall be erased, unless you ask us to keep it.

Should you exercise your right to oppose your Data being processed, we will, without undue delay, erase data regarding you and which are related to the purpose of processing which you opposed, unless we are bound by law to store them, in which case you will be informed immediately.

1.6.2 Continuous Conversation Services

We will process your Data in order to provide you with the Continuous Conversation Services and host the Data you may insert in it (for more information, please consult our Terms of Use).

For this purpose, Data are processed and stored by TALENTSOFT strictly for the period required to allow you to access and use the Application, within the restrictions provided by applicable laws and regulations.

1.6.3 Notification sent by the Chatbot

We provide You with an automated virtual assistant (hereinafter "Chatbot") to facilitate your use of the Site and the management of your agendas/calendars to suggest meeting rooms and slots available at your schedule.

When you use the Chatbot, We automatically collect your IP address , Your first and last name and the availabilities indicated in your Outlook calendars.

For this purpose, We keep your Data for the duration of our exchanges and for a maximum period of twenty-four (24) months from your last use of the Chatbot . At the end of this period, your Data is deleted.

1.7 Legal basis for processing

In accordance with article 6, paragraph 1, point (f) of the GDPR, TALENTSOFT has a legitimate interest in sharing your Data with the entities listed in article 1.5, to process your Data for the purposes listed above in the best possible way.

1.8 Data Security and hosting

We use industry standard technical and organizational measures to secure the information we store. While we implement safeguards designed to protect your information, no security system is impenetrable and due to the inherent nature of the Internet, we cannot guarantee that data, during transmission through the Internet , is absolutely safe from intrusion by others. All the data transmitted through the application to our servers are secured through SSL protocol.
In order to access to the Application, you must provide your Talentsoft Platform Credentials.

You data are hosted in the datacenter listed in paragraph 1.5.

1.9 Your rights

As part of the processing of your Data and in accordance with the Act and the GDPR, you have the following rights:

Right to access (Article 15 of the GDPR);
Right to rectification (Article 16 of the GDPR);
Right to erasure (Article 17 of the GDPR);
Right to restriction of processing (Article 18 of the GDPR);
Right to data portability (Article 20 of the GDPR);
Right to object (Article 21 of the GDPR).

The rights listed above are personal and may only be exercised by people who have communicated their Data to TALENTSOFT.

To exercise your rights or to submit any other request about the processing of your Data, you can contact TALENTSOFT by contacting the Webmaster using the contact form on the portal (go to the “Contact” tab and submit your request using the message area) or our Data Protection officer at the following address : dpo@talentsoft.com .

When you contact TALENTSOFT directly, through whichever means, TALENTSOFT reserves the right to keep a record of this correspondence for a period necessary for processing the request.

You also have the right to lodge a complaint with the data protection authority. In France, the data supervisory authority is the CNIL (3 Place de Fontenoy, TSA 80715 – 75334 PARIS CEDEX 07).

2. Responsibility

TALENTSOFT’s responsibility in the application of this Privacy Policy cannot exceed the limits established in the Terms of Use (TOU).

3. Miscellaneous

TALENTSOFT reserves the right to amend or update its Privacy Policy at any time. As such, you are invited to consult this page regularly, since any browsing within the Application means you agree to the most recent version of the Privacy Policy.

A warning will be published and displayed on the Application when any significant amendment is made to this Privacy Policy.

This Privacy Policy was initially drawn up in French. Should there be any differences or contradictions with a version in a different language, the French version alone will be considered as authoritative and will apply.